GreytHR Pricing Explained (2026): Plans, Minimums & a Modern Alternative

GreytHR's pricing page currently lists three tiers. If you have seen older articles referencing a four-tier lineup (Starter, Essential, Growth, Enterprise) or a free Starter plan for up to 25 employees, be aware that the official page as of July 2026 shows no free plan and names the top tier Premium. If a free tier is a deciding factor for you, ask GreytHR sales directly whether one is still offered.

GreytHR does not advertise a “minimum employee count” in so many words. The minimum is built into the price structure instead: the base charge on each paid plan covers 50 employees whether you use those seats or not. Functionally, that is minimum billing for 50 heads.

For a company of 50–200 employees this is a reasonable, even generous, structure — the blended per-employee rate falls as you grow into the block, and the overage rates (₹45 or ₹85) are modest. For a company of 8, 15, or 25 employees, it means paying for capacity you do not use. Here is the actual math, using the published base prices (before GST):

Read the table honestly and two things jump out. First, below roughly 20 employees, GreytHR's block pricing works against you — a 10-person team pays five times the per-head rate of a 50-person team on the same plan. Second, at 50 employees GreytHR Essential is genuinely cheap per head — cheaper than most per-user tools, Workclave included. The products solve different problems (statutory payroll versus session-based attendance and project tracking), but on raw rupees, GreytHR's model favours bigger teams and per-user models favour smaller ones. There is no universal winner; there is a crossover point.

The base plan price is not the whole story. Several capabilities that buyers assume are part of an HRMS are priced separately on GreytHR. As of July 2026, the published add-on rates are:

• Performance Management System — ₹35–₹45 per user per month
• Time Sheets — ₹35 per user per month
• Expense Management — ₹35 per user per month
• GPS Live Tracking — ₹140 per user per month
• Recruit — ₹2,500 per recruiter per month
• Alumni Portal — ₹20 per user per month

The one that matters most for IT services companies is Time Sheets. If your team bills clients by the hour, project-level time capture on GreytHR costs an extra ₹35 per user per month on top of a plan that already requires Growth (₹4,495) for advanced attendance. A 20-person agency wanting attendance plus timesheets is looking at ₹4,495 + (20 × ₹35) = ₹5,195 per month before GST — around ₹260 per head. And even then, the timesheet is a self-reported grid, not a live session log with manager approval.

Budget for GST on top of every figure here (the pricing page does not state whether prices include tax, and Indian SaaS is conventionally quoted excluding 18% GST), and ask about implementation or onboarding fees during the sales call — quote-based line items are where published pricing and invoiced pricing usually diverge.

An honest pricing guide should say clearly when the product being examined is the right buy. GreytHR is one of the most established HR platforms in India, and its pricing makes real sense for:

• Payroll-first organisations of 50+ employees.GreytHR's core is statutory payroll — PF, ESI, PT, TDS, Form 16 — done well at scale. At 50–500 employees, ₹50–₹90 per head for compliant payroll plus HR records is strong value.
• Compliance-heavy industries. Manufacturing, facilities, retail, and multi-state employers who need statutory registers, challans, and audit trails will use exactly the machinery GreytHR charges for.
• Companies with a dedicated HR/payroll operator. GreytHR is a deep, configurable system. Teams with someone who owns it get the most from it.

Where the fit weakens is the small, project-driven team: a 10–30 person software agency or startup that outsources payroll to a CA, and whose daily pain is knowing who worked on what, for how long, and whether those hours were billable. That team pays GreytHR's 50-seat base price for payroll machinery it does not run, and still lacks project-level time attribution unless it adds timesheets on top.

Workclave approaches the same budget line from the opposite direction: free for up to 5 users, and ₹199 per user per month on Pro. No base charge, no 50-seat block, no separate timesheet add-on. Full details are on the Workclave pricing page.

The pricing difference reflects a product difference. GreytHR's attendance module records presence — punches, shifts, geo-fences. Workclave records work sessions: an employee starts a session against a specific project, ends it, and a manager approves it. That produces a per-project, per-person record of actual working hours — the record that client billing disputes and session-based attendance workflows depend on, and one GreytHR does not produce even with the timesheet add-on, because self-reported grids are reconstructions rather than live logs.

Run the honest math both ways:

• 5-person startup: Workclave ₹0 vs GreytHR Essential ₹2,495/month. No contest below six seats.
• 10-person agency needing attendance + project hours: Workclave Pro ₹1,990/month vs GreytHR Growth + Time Sheets ₹4,845/month — roughly 2.4× more for the GreytHR stack, without session-level project attribution.
• 50-person payroll-driven company: GreytHR Essential at ~₹50 per head is cheaper than Workclave Pro at ₹199 per head — if statutory payroll is the job to be done, GreytHR earns the win here.

For a feature-by-feature breakdown — sessions, approvals, geo-fencing, payroll scope, data practices — see the full Workclave vs GreytHR comparison.